TalentFlow is an applicant tracking system (ATS) launched in 2023, targeting mid-sized companies (50-500 employees) who want a modern alternative to Greenhouse or Lever.

The pitch: A clean, intuitive ATS with better candidate experience and easier setup than legacy systems.

Reality: The interface is excellent, but integration problems and weak reporting hold it back.

Pricing: $199/month (up to 5 users), $449/month (up to 15 users), $799/month (unlimited users)

We tested TalentFlow for 90 days across 12 open roles.

What TalentFlow Does

Core features:

• Job posting and applicant tracking
• Candidate pipeline management (drag-and-drop stages)
• Interview scheduling integration
• Email templates and automation
• Candidate scorecards and collaboration
• Chrome extension for LinkedIn sourcing

Target users: Mid-sized companies tired of clunky legacy ATS systems

Positioning: "The ATS that doesn't suck"

What Works Well

1. The Interface Is Genuinely Good

TalentFlow has the cleanest, most intuitive interface of any ATS we've tested.

Highlights:

• Drag-and-drop candidate pipeline (feels like Trello)
• Fast load times (no 5-second page refreshes like older systems)
• Clean candidate profiles (easy to scan resumes and activity)
• Mobile-friendly (finally, an ATS that works on phones)

Our team adapted to TalentFlow in under a week. No training required.

This is rare for ATS systems.

2. Candidate Experience Is Better Than Average

Candidate-facing features:

• Clean application forms (no 47-field nightmares)
• Mobile-optimized applications
• One-click apply from LinkedIn (via Chrome extension)
• Automatic status updates (candidates get emails when moved to new stages)

Candidate feedback:

• "This was the easiest application I've filled out"
• "I appreciated getting updates instead of being ghosted"

TalentFlow makes it easy to not ghost candidates, which is a big win.

3. Email Templates And Automation Save Time

Pre-built templates for:

• Application confirmations
• Interview invitations
• Rejections
• Offer letters

Automation:

• Auto-reject candidates who don't meet minimum qualifications
• Auto-send interview confirmations when interviews are scheduled
• Auto-notify team when candidates move stages

This saved us 5+ hours/week on email communication.

4. LinkedIn Chrome Extension Is Useful

How it works:

• Install Chrome extension
• Browse LinkedIn
• Click "Add to TalentFlow" on any profile
• The candidate is added to your ATS with LinkedIn data pre-filled

This made sourcing much faster.

Before TalentFlow: Copy LinkedIn URL → Paste into ATS → Manually enter name, title, company

With TalentFlow: One click

What Doesn't Work Well

1. Integration Issues Are Constant

TalentFlow integrates with common tools (Slack, Google Calendar, Zoom), but the integrations break frequently.

Problems we experienced:

Slack integration:

• Disconnected 3 times in 90 days
• Notifications stopped working randomly
• Had to reconnect manually each time

Google Calendar integration:

• Interview invites occasionally didn't sync
• Led to missed interviews (candidates showed up, interviewers didn't have it on their calendar)
• We had to manually double-check every calendar invite

Zoom integration:

• Sometimes generated Zoom links, sometimes didn't
• No clear pattern for when it worked vs. didn't

One missed interview was embarrassing enough that we stopped trusting the automation.

2. Reporting Is Weak

TalentFlow's reporting is limited compared to Greenhouse or Lever.

Basic metrics available:

• Time-to-hire
• Applications per role
• Source of hire (where candidates came from)

What's missing:

• Custom report builder (you're stuck with pre-built reports)
• Funnel conversion rates (how many candidates move from stage to stage)
• Diversity analytics (no EEO reporting)
• Recruiter performance metrics (hard to track individual recruiter activity)

For data-driven teams, this is a dealbreaker.

We ended up exporting data to Google Sheets to build our own reports.

3. No Built-In Assessments Or Skill Testing

TalentFlow doesn't include technical assessments or skill tests.

You need third-party integrations:

• Codility for technical tests
• Criteria Corp for cognitive assessments
• TestGorilla for skills tests

Problem: The integrations don't sync results back to TalentFlow smoothly.

We had to manually copy assessment scores into TalentFlow notes.

For technical hiring, this is a pain.

4. Customer Support Is Slow

Support response times:

• Email: 24-48 hours
• Chat: 1-2 hours (only during business hours)
• Phone: Not available (even on higher-tier plans)

When integrations broke, we had to wait days for fixes.

For a tool that's critical to hiring, this was frustrating.

5. Limited Customization

You can customize:

• Interview stages
• Email templates
• Candidate fields (basic custom fields)

You can't customize:

• Reporting dashboards
• Workflow automation (beyond basic triggers)
• User permissions (roles are pre-set, can't create custom roles)

For teams with specific processes, TalentFlow can feel limiting.

Pricing And ROI

Plans:

• Starter: $199/month (up to 5 users, 10 active jobs)
• Growth: $449/month (up to 15 users, unlimited jobs)
• Professional: $799/month (unlimited users, priority support)

ROI:

If you're a 50-200 person company, TalentFlow is cost-competitive with Greenhouse ($6,500/year) or Lever ($12,000+/year).

But: Factor in the time spent working around integration issues and weak reporting.

If you need reliable integrations or strong analytics, the cost savings might not be worth it.

Who Should Use TalentFlow

Good fit for:

• Small-to-mid-sized companies (10-100 employees)
• Non-technical hiring (customer support, sales, operations)
• Teams prioritizing ease of use over advanced features
• Companies hiring for 5-10 roles at a time (not high-volume)

Not a good fit for:

• Data-driven teams needing robust reporting
• Technical hiring teams requiring assessment integrations
• High-volume hiring (integrations break under heavy load)
• Enterprise companies with complex workflows

Alternatives To Consider

If TalentFlow doesn't fit:

• Greenhouse (more expensive, but better reporting and integrations)
• Lever (similar price, better for high-volume hiring)
• Ashby (newer ATS, better analytics, similar modern interface)
• Workable (good balance of features and price)

The Bottom Line

TalentFlow excels at:

• Clean, intuitive interface
• Better candidate experience
• Easy setup and onboarding
• Affordable pricing for mid-sized teams

TalentFlow struggles with:

• Unreliable integrations
• Weak reporting and analytics
• Slow customer support
• Limited customization

Our recommendation:

If you're a small-to-mid-sized company doing non-technical hiring and prioritize ease of use, TalentFlow is a solid choice.

If you need reliable integrations, strong reporting, or technical hiring features, consider Greenhouse or Ashby instead.

Rating: 6.5/10 (Good interface, but too many rough edges for mission-critical use)

Pros: ✅ Best-in-class interface and user experience ✅ Affordable pricing for small-mid teams ✅ Great candidate experience features ✅ Useful LinkedIn Chrome extension

Cons: ❌ Frequent integration issues ❌ Weak reporting and analytics ❌ Slow customer support ❌ Limited customization options

Price: $199-$799/month depending on team size

Learn more: talentflow.io (Note: Pricing and features as of November 2025)